It came to my attention that there may be some confusion about being a not-for-profit institution and having the tax-exempt status 501 (c)(3). My understanding is that although all public and association libraries qualify for exemption from federal taxation, this recognition is not automatic. It has to be officially determined by the IRS through formal application. There is another status for governmental entities, which is 170(c)(1), and that may be appropriate for some libraries.  I don’t feel comfortable enough to interpret the LAW to anybody, but I would like to recommend a few websites and brochures, that we, working for the not-for-profit institutions, should read.

This especially important if we accept donations or contributions, that are assumed, by the donor, to be tax deductable. I was trying to find an easy to read booklet at the NYS Attorney General’s web site but didn’t have much luck. However there are numerous resources available elsewhere and at the dear IRS web site. Happy reading!
Trying to research the issue I found online “exempt organizations workshops” that you can access from the IRS web site:

http://www.irs.gov/charities
or directly from http://www.stayexempt.org

Some other good sites:

http://www.idealist.org
http://www.citmedialaw.org/legal-guide/new-york/forming-nonprofit-corporation-new-york


What a strange job title!  I think most of us have a love/hate relationship with things that are automated.  They may save us work (think washing machine) but they are equally likely to cause us frustration.  Whether they help us or hurt us depends on how well thought out they are.  It’s also tempting to think you can “set it and forget it”, but I’ve come to the conclusion that nothing works well without regular attention.

When I came to work at CEFLS in the fall of 1999, we were on the verge of “Y2K”.  There was a general anxiety about how computers would deal with the rollover to the year 2000.  I didn’t think much would happen, but I still couldn’t sleep very well at night as it came closer.  Thankfully, that was a nonevent.

I spent quite a bit of time in my first year at the library system learning the rather convoluted ILL system, which consisted of 3 programs called Emma, Hobo and Teraterm, and the ICEPAC CD.  I ran around installing and troubleshooting it. Most libraries had dial-up Internet, which caused some problems gaining access to the system.  Now we have our internal Horizon request system for most things and the ICICILL system on the Internet for harder to find items.

Only 2 libraries (Plattsburgh and Saranac Lake) plus CEFLS were automated in 1999 on our old MultiLIS system.  There was no online catalog at that time.  There were hardly any requests placed through MultiLIS.  We got an online catalog in 2002, but people couldn’t use it for requests. When we moved to Horizon in 2004, there were only 75 requests that had to be rekeyed in – now it’s about 1,800 to 2,000 at any given time.

The job I was hired for in 1999 was to automate more libraries, help libraries with computers and create a website for CEFLS.  It took a few years to get the first version of our website in place, and it’s an ever evolving project.  We’ve come a long way with automation.  Soon, there will be 26 libraries out of 30 that are using the same system together, and one more will be starting soon, so I expect it to be 27 by the end of 2010.

I think the biggest change due to automation has been better resource sharing and patron empowerment.  The van delivery is bursting, which is a problem, but it also means people are getting great service.

A big change during these 10 years has been the improvement in availability of broadband.  From dialup, most libraries have advanced to cable or dsl connections and have much better speed.  At the same time, they have more computers than ever, so we’re in need of another leap forward in speed.  While the Bill and Melinda Gates Foundation showered many of our libraries with computers for the public, others had to find funds to buy their own.  Maintaining and replacing them is one of our major challenges going forward.

Looking at the next 10 years, if I’m fortunate enough to be still on the job here at CEFLS, I’d like to spend more time on training, both for the staff and patrons.  I hope to keep our automation system and our website improving, with help and input from all involved libraries.  I’ll look for ways to help libraries maintain their computers. And I’ll focus on making automation as friendly and helpful and unobtrusive as possible – like a nice new washing machine.

-Betsy B.

Car full vacation

The Scene: You’ve loaded everything and everyone into the Family Truckster, sung all the songs and played all of the word games, and now Trip Ennui has set in big time.  Just when a chorus from the back seat of “are we there yet,” “she’s looking at me” or “his feet are on my side” becomes unbearable, out comes – the iPod!

In time to save the day on that next family car trip, we are pleased to announce that, thanks to a combination of member library and CEFLS funds, our subscription to NetLibrary’s downloadable audio books has been renewed for another year with no interruption in service.  Now you can sit back, relax that white knuckle grip on the wheel, and listen to a downloadable book the whole family can agree on (or break out the ear buds and listen individually).

Over 750 more titles are now available and “listenable” on iPods.  The new collection works with a wide range of MP3 players – iPods, iPhones and other portable listening devices, and includes contemporary best-sellers, classics and children’s favorites.  A complete list of titles for adults, children, and young adults is available on the Netlibrary website (www.netlibrary.com) or from the free software download: NetLibrary Media Center.  After a one time account creation, Library patrons can search for, check out and download eAudiobooks to a computer of directly onto their personal players via the new NetLibrary Media Center interface, which is more user friendly than ever.

The CEFLS website includes instructions on establishing your account and a link to a complete list of supported iPods and players. Just navigate to www.cefls.org/audiobooks.htm for details.  Titles include classics, best sellers and family favorites.  Check out Across America on an Emigrant Train by Jim Murphy ( for illustrative purposes, “see, it could be worse”), titles in the American Girls collection, or Heir Apparent, by Edgar Award Winning author Vivian Vande Velde.

Our 2009-2010 shared NetLibrary subscription is possible, thanks to the generosity of your colleagues at the Wead Library, Malone, the Saranac Lake Free Library, the Paine Memorial Library, Willsboro, and the Lake Placid Public Library (to date).

Happy trails, enjoy your family-time listening, and be sure to push “pause” and send us a post card!

trainlibraryBefore my recent trip to Poland I read an article about a new library in Warsaw which had a really interesting design concept.  It is called The Book Stop and was designed to look like a 19th century train station, but with the 21st century  content ; a combination of traditional print resources and a media library, with DVDs, CDs and  the state of the art computer workstations (on different “tracks”).   The library is also a true community meeting place with a multitude of wonderful programs that attract local population of different ages.  I made an appointment to see it with Dorota Gorniak , the Head of Libraries in the Ochota section of Warsaw,  and planned to meet her at the library.

When I arrived there I realized it was not a new building,  but a refurbished space on the first floor of an older apartment building.  This always constitutes an architectural challenge!  When I entered the Library I saw several seats along the walls, just like you would see at a train station, a flat screen monitor hanging on the wall displaying library information,  bookshelves to the right and a very large pillar at the end.  I could not see a reference desk or any living person to ask a question or to direct me to the Director.  After further investigation I realized that the reference desk was behind the pillar.   During the tour of the library and when  I felt comfortable enough to ask about the design ,I  got an earful about the architects who would not listen to the library staff about their  and patrons’ needs.  The young architects  have a very good and flashy marketing plan and sell their really interesting library design concepts to the decision makers, towns and cities, but ignore staff suggestions and needs.  As for The Book Stop,  its staff  will consider using another door, closer to the reference desk (that cannot be moved), as the main entrance.  I just hope that they will still want to see me back, despite my complaint.

The visit made me think of some floor design mistakes,  when designing or refurbishing a library, that could be avoided:

-obstructed view of a reference desk

-poor visual control of library by staff (especially children’s  or computer section areas)

- lack of proper signage

-furnishing that cannot be moved

What else comes to your minds????

There is a good list on the ALA website that is worth a visit if you are going to think about building or designing your library in the future:

http://www.ala.org/ala/aboutala/offices/library/libraryfactsheet/alalibraryfactsheet11.cfm

One of the most talked about library buildings is the new  Seattle Public Library.  It was designed by a world famous architectural firm from Holland and still draws many  accolades and a lot of criticism. This Wikipedia article aptly portraits the controversy surrounding the project.

http://en.wikipedia.org/wiki/Seattle_Central_Library

This video about the “Kindle 3″  will make you laugh – or cry….

http://www.collegehumor.com/video:1910868

Here’s a nice video from Youtube about how to do a quick search on Google for a word definition. It goes by fast, so you might want to enlarge it to full screen quickly.  There are other quick searches you can see in the related videos at the bottom, such as weather, local businesses, unit conversions.

I found this on the Travelin’ Librarian Blog – it’s a short youtube video that really helps demonstrate the magnitude of the budget problem.

laptop and coffee

I find it fun to browse library blogs – usually at night on my laptop while watching tv, during the commercials!  Below are some of my favorites.

Stephen’s Lighthouse

Stephen Abrams is SirsiDynix’s VP of Innovation, and he’s all over the place with ideas.

The Shifted Librarian

This one is by Jenny Levine.  She is trying to encourage libraries to become more “portable”.  It has to do with using social networking to connect with patrons.

Travelin’ Librarian

Michael Sauers, the Technology Innovation Librarian for the Nebraska Library Commission writes this.  A recent post had a video entitled “Bill Moyers on Twitter”.

Yes, they are all about technology.  I guess the librarians who blog are the ones who like technology!  Their blogs are a good way find out what all those new things are, and which are the best.

Please post a comment if you have any other blogs to recommend.  Also – what reader do you use?  I use the Google Reader.  - Betsy Brooks, Automation Librarian at CEF

April is National Humor Month, and it’s never too late to celebrate some of our most creative efforts at humor.  Here, then, are the funniest April Fool’s Day efforts, as judged by the Museum of Hoaxes at http://humormonth.com/NHM2009.html

The Top 100 April Fool’s Day Hoaxes of All Time
As judged by notoriety, creativity, and number of people duped

#1: The Swiss Spaghetti Harvest

spaghetti harvest1957: The respected BBC news show Panorama announced that thanks to a very mild winter and the virtual elimination of the dreaded spaghetti weevil, Swiss farmers were enjoying a bumper spaghetti crop. It accompanied this announcement with footage of Swiss peasants pulling strands of spaghetti down from trees. Huge numbers of viewers were taken in. Many called the BBC wanting to know how they could grow their own spaghetti tree. To this the BBC diplomatically replied, “place a sprig of spaghetti in a tin of tomato sauce and hope for the best.”

Related:
The Swiss Spaghetti Harvest (The footage itself on YouTube)
The Swiss Spaghetti Harvest (full-length article)
April Fool’s Day Botany
April Fool’s Day Hoaxes of the BBC
#2: Sidd Finch

Sidd Finch1985: Sports Illustrated published a story about a new rookie pitcher who planned to play for the Mets. His name was Sidd Finch, and he could reportedly throw a baseball at 168 mph with pinpoint accuracy. This was 65 mph faster than the previous record. Surprisingly, Sidd Finch had never even played the game before. Instead, he had mastered the “art of the pitch” in a Tibetan monastery under the guidance of the “great poet-saint Lama Milaraspa.” Mets fans celebrated their teams’ amazing luck at having found such a gifted player, and Sports Illustrated was flooded with requests for more information. In reality this legendary player only existed in the imagination of the author of the article, George Plimpton.

Related:
Sidd Finch (full-length article)
April Fool’s Day Sports
#3: Instant Color TV

image1962: In 1962 there was only one tv channel in Sweden, and it broadcast in black and white. The station’s technical expert, Kjell Stensson, appeared on the news to announce that, thanks to a new technology, viewers could convert their existing sets to display color reception. All they had to do was pull a nylon stocking over their tv screen. Stensson proceeded to demonstrate the process. Thousands of people were taken in. Regular color broadcasts only commenced in Sweden on April 1, 1970.

Related:
Instant Color TV (full-length article)
April Fool’s Day Television Hoaxes
#4: The Taco Liberty Bell

Taco Liberty Bell1996: The Taco Bell Corporation announced it had bought the Liberty Bell and was renaming it the Taco Liberty Bell. Hundreds of outraged citizens called the National Historic Park in Philadelphia where the bell was housed to express their anger. Their nerves were only calmed when Taco Bell revealed, a few hours later, that it was all a practical joke. The best line of the day came when White House press secretary Mike McCurry was asked about the sale. Thinking on his feet, he responded that the Lincoln Memorial had also been sold. It would now be known, he said, as the Ford Lincoln Mercury Memorial.

#5: San Serriffe

image1977: The British newspaper The Guardian published a special seven-page supplement devoted to San Serriffe, a small republic said to consist of several semi-colon-shaped islands located in the Indian Ocean. A series of articles affectionately described the geography and culture of this obscure nation. Its two main islands were named Upper Caisse and Lower Caisse. Its capital was Bodoni, and its leader was General Pica. The Guardian’s phones rang all day as readers sought more information about the idyllic holiday spot. Only a few noticed that everything about the island was named after printer’s terminology. The success of this hoax is widely credited with launching the enthusiasm for April Foolery that gripped the British tabloids in subsequent decades.

Related:
San Serriffe (full-length article)
Fictitious Geography of April Fool’s Day
#6: Nixon for President

1992: National Public Radio’s Talk of the Nation program announced that Richard Nixon, in a surprise move, was running for President again. His new campaign slogan was, “I didn’t do anything wrong, and I won’t do it again.” Accompanying this announcement were audio clips of Nixon delivering his candidacy speech. Listeners responded viscerally to the announcement, flooding the show with calls expressing shock and outrage. Only during the second half of the show did the host John Hockenberry reveal that the announcement was a practical joke. Nixon’s voice was impersonated by comedian Rich Little.

#7: Alabama Changes the Value of Pi

1998: The April 1998 issue of the New Mexicans for Science and Reason newsletter contained an article claiming that the Alabama state legislature had voted to change the value of the mathematical constant pi from 3.14159 to the ‘Biblical value’ of 3.0. Soon the article made its way onto the internet, and then it rapidly spread around the world, forwarded by email. It only became apparent how far the article had spread when the Alabama legislature began receiving hundreds of calls from people protesting the legislation. The original article, which was intended as a parody of legislative attempts to circumscribe the teaching of evolution, was written by physicist Mark Boslough.

#8: The Left-Handed Whopper

1998: Burger King published a full page advertisement in USA Today announcing the introduction of a new item to their menu: a “Left-Handed Whopper” specially designed for the 32 million left-handed Americans. According to the advertisement, the new whopper included the same ingredients as the original Whopper (lettuce, tomato, hamburger patty, etc.), but all the condiments were rotated 180 degrees for the benefit of their left-handed customers. The following day Burger King issued a follow-up release revealing that although the Left-Handed Whopper was a hoax, thousands of customers had gone into restaurants to request the new sandwich. Simultaneously, according to the press release, “many others requested their own ‘right handed’ version.”

#9: Hotheaded Naked Ice Borers

Hotheaded Naked Ice Borer1995: Discover Magazine reported that the highly respected wildlife biologist Dr. Aprile Pazzo had found a new species in Antarctica: the hotheaded naked ice borer. These fascinating creatures had bony plates on their heads that, fed by numerous blood vessels, could become burning hot, allowing the animals to bore through ice at high speeds. They used this ability to hunt penguins, melting the ice beneath the penguins and causing them to sink downwards into the resulting slush where the hotheads consumed them. After much research, Dr. Pazzo theorized that the hotheads might have been responsible for the mysterious disappearance of noted Antarctic explorer Philippe Poisson in 1837. “To the ice borers, he would have looked like a penguin,” the article quoted her as saying. Discover received more mail in response to this article than they had received for any other article in their history.

#10: Planetary Alignment Decreases Gravity

1976: The British astronomer Patrick Moore announced on BBC Radio 2 that at 9:47 AM a once-in-a-lifetime astronomical event was going to occur that listeners could experience in their very own homes. The planet Pluto would pass behind Jupiter, temporarily causing a gravitational alignment that would counteract and lessen the Earth’s own gravity. Moore told his listeners that if they jumped in the air at the exact moment that this planetary alignment occurred, they would experience a strange floating sensation. When 9:47 AM arrived, BBC2 began to receive hundreds of phone calls from listeners claiming to have felt the sensation. One woman even reported that she and her eleven friends had risen from their chairs and floated around the room.

Take a look at some of the resources we have at CEFLS, available & ready to circulate, on grantwriting and a few other ways to raise money for your library.  We’re all concerned about our financial futures, so now’s the time to start beating the bushes (and foundations!) for new money.

Burke, Mary Ann Simplified grantwriting (2002)

Carlson, Mim Winning grants step by step (2nd ed), 2002

Clarke, Cheryl A., and Fox, Susan P. Grant proposal makeover: transform your request from no to yes (2007)

Coley, Soraya M. Proposal writing (2nd ed.), 2000

George, Worth Fearless fundraising for nonprofit boards (Rev. ed., 2003)

Gerding, Stephanie K. and MacKellar, Pamela H. Grants for libraries: a how-to-do-it manual (2006)

Lansdowne, David The relentlessly practical guide to raising serious money: proven strategies for nonprofit organizations (2nd ed., 2005)

Miner, Jeremy T. and Miner, Lynne E. Models of proposal planning & writing (2005)

Mutz, John and Murray, Katherine Fundraising for dummies (2nd ed., 2006)

Smith, Nancy Burke and Works, E. Gabriel The complete book of grant writing: learn to write grants like a professional (2006)

Thompson, Waddy The complete idiot’s guide to grant writing (2nd ed., 2007)

Warshawski, Morrie Shaking the money tree (2003)

Warwick, Mal How to write successful fundraising letters: sample letters, style tips, useful hints, real-world examples (Rev. and updated, 2001)

Wells, Michael K. Grantwriting beyond the basics: proven strategies professionals use to make their proposals work (2005)

Writing the winning grant proposal for libraries (2006)